Companies operating fleets in Saudi Arabia now face significant challenges due to the increased diesel costs that reached SR1.66 ($0.44) per liter, effective Jan. 1, 2025, which is a 44.3% rise compared to the beginning of 2024. This has definitely impacted on their operational costs driving them to seek more advanced solutions to manage their fleets effectively and reduce costs.

With the recent advancements in IT and IoT technologies, fleet dashboards have emerged as an effective solution to the continuous rising of fleet operational costs.

Through their standout features such as managing fleet maintenance, detecting fuel consumption, real-time vehicle tracking, and driver behavior monitoring, they provide fleet managers with valuable insights about fleet KPIs to make data-driven fleet management decisions and enhance their operations.

In this article, we will highlight the importance of fleet dashboards, their types, and their role in reshaping fleet operations through fleet analytics in Saudi Arabia.

Table of Contents

·       What Are Fleet Dashboards?

·       Some Fleet Management Dashboard Examples

·       4 Benefits for Using a Fleet Management Dashboard

·       How to Select the Best Fleet Dashboard in Saudi Arabia

·       Transform Your Operations with AFAQY’s Intelligent, Data-driven Dashboards

What Are Fleet Dashboards?

A fleet management dashboard is a centralized platform that provides you with up to the minute visibility into your whole fleet operations. By consolidating data from GPS devices, sensors, and telematics systems, they change fleet data into easy-to-understand information backed by valuable insights so that you can make data-driven decisions.

These dashboards play a major role in streamlining fleet operations, reducing costs, and increasing productivity by providing you with all the fleet performance metrics you need. These include vehicle locations, driver behaviors, fuel consumption, and maintenance needs.

Fleet dashboards have been developed over time to include more than just real-time vehicle monitoring. It is not just a fleet reporting tool, but a command center that includes customized features to match the needs of each business.

The Users of a Fleet management Dashboard

·       Fleet Managers

·       Operations Managers

·       Drivers

·       Maintenance Teams

·       Finance & Procurement Teams

The Fleet Performance Metrics (KPIs) You Should Track

·       Fuel Consumption & Efficiency

·       Vehicle Utilization Rate

·       Maintenance Costs

·       Vehicle Downtime

·       Driver Behavior Metrics

·       Compliance Metrics

·       Cost per Mile/Kilometer

Some Fleet Management Dashboard Examples

There are numerous types of fleet dashboards with adjustable features that can meet the needs and requirements of each business. Let’s have a look at some examples:

GPS Tracking Dashboards

These dashboards offer complete visibility into your fleet in real-time such as current locations, road deviations, and status on a map. They are typical for logistics and delivery services company.

Knowing where exactly a vehicle is and how it is being used enables fleet managers to make data-driven decisions such as notifying drivers in case of road deviations or optimizing roads on the goin case of traffic congestions or bad weather conditions.

AFAQY’s Route serves as a central hub for tracking vehicles in real-time including trip statuses, job orders, stop performance, and distance/time. With interactive visuals and seamless navigation, it helps fleet managers and operators spot trends, act on insights, and analyze performance.

Maintenance KPIs Dashboards

Maintenance dashboards are designed specifically to help you detect issues before they escalate. They grant you complete visibility into vehicles health and safety. By monitoring service history, part replacements, safety inspections, fuel consumption, and many more, these dashboards turn raw data into valuable insights that help you increase vehicles’ uptime and extend their lifespan.

AFAQY’s Fleet is the ultimate solution for all vehicle maintenance problems. It enables you to record all vehicle maintenance activities along with their expenses. With its proactive maintenance tools, it helps you identify potential issues before they happen to avoid sudden breakdowns.

Driver Behavior Analytics Dashboards

They mainly focus on how drivers behave on the road. They help you track performance metrics such as speeding, harsh braking, excessive idling, and road deviations in real-time. This helps you identify areas for improvements, notify drivers in case of bad driving habits, improve driver safety, and set safety programs to educate drivers who need training on the safety standards.

Buraq Pro from AFAQY is provided with cutting-edge driver behavior monitoring tools that allow you to detect unsafe driving habits and take proactive actions.

Fuel Consumption Metrics Dashboards

These dashboards provide accurate data on fuel consumption and expenses in real-time. They help you identify pain points such as excessive idling, route inefficiencies, fuel theft and wastage.

Although each dashboard is designed with one single purpose in mind, many fleet management service providers offer customized solutions that combine more than one feature in one dashboard according to your business needs.

4 Benefits for Using a Fleet Management Dashboard

Managing your fleet is not just about keeping your vehicles on the road, it is about getting valuable insights that enables informed and data-driven decision making.

Fleet dashboards are your secret key to manage your fleet efficiently, increase productivity, and win a competitive edge.

Let’s list some of the profitable benefits of fleet dashboards:

Telematics Data Insights

By consolidating real-time data from GPS devices, fleet dashboards provide you with insights on vehicle locations, fuel consumption, driver behavior, and many more based on your needs.

This helps you stay proactive and take the necessary actions to keep your operations run smoothly without any interruptions.

Enhanced Maintenance KPIs

Fleet dashboards with the maintenance feature provide centralized, real-time visibility into key maintenance metrics, enabling fleet managers to track performance, identify issues, and take corrective action quickly.

By collecting data such as service schedules, repair histories, costs, and downtime, dashboards make it easier to ensure preventive maintenance is completed on time, reducing unexpected breakdowns and extending asset lifespan.

They also help control costs by highlighting trends in maintenance spending, cost per mile, and high-expense vehicles, while improving productivity by minimizing downtime and maximizing vehicle availability.

Improved Driver Safety

Improved driver safety is a key benefit of fleet dashboards, as they track maintenance KPIs that directly impact vehicle reliability and roadworthiness. By monitoring factors like tire condition, brake performance, and timely inspections, dashboards help ensure that vehicles are properly maintained and less likely to experience safety-related failures.

This proactive approach reduces accident risks, keeps drivers protected, and supports compliance with safety regulations, ultimately fostering a safer driving environment across the fleet.

Strengthened Compliance and Reports

Fleet dashboards also strengthen compliance by automatically tracking inspections, service schedules, and regulatory requirements, reducing the risk of violations and penalties.

In Saudi Arabia, this aligns with Vision 2030’s smart transport goals, where digitalization and intelligent fleet management play a central role in building safer, more efficient, and sustainable mobility systems.

By ensuring fleets remain roadworthy, data-driven, and compliant, dashboards directly support the Kingdom’s vision of a modern, technologically advanced transportation sector.

How to Select the Best Fleet Dashboard in Saudi Arabia

Before partnering with a specific fleet management service provider, there are key steps you have to follow to make sure that you have chosen the dashboard that best serves your business needs:

·       Define Your Fleet Goals and KPIs: Start by identifying what you want to measure (e.g., maintenance costs, fuel efficiency, downtime, safety compliance) and ensure the dashboard can track these KPIs.

·       Check Local Compliance and Integration: Choose a dashboard that supports Saudi transport regulations and integrates with existing systems such as telematics, GPS, and government platforms like Wasl for compliance.

·       Assess User-Friendliness: Select a dashboard with an intuitive interface, Arabic/English language support, and customizable reporting for different stakeholders.

·       Prioritize Scalability and Flexibility: Pick a solution that can grow with your fleet size and adapt to new technologies, aligning with Saudi Vision2030’s smart transport initiatives.

·       Review Vendor Support and Local Presence: Work with providers who offer reliable after-sales support, training, and have a strong presence in Saudi Arabia.

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Transform Your Operations with AFAQY’s Intelligent, Data-driven Dashboards

AFAQY is a leading IT and IoT service provider in Saudi Arabia and the MENA region, trusted by top organizations across diverse industries for delivering smart fleet management solutions.

With its advanced fleet management dashboards, AFAQY integrates cutting-edge technologies to monitor vehicle health, optimize maintenance, improve driver safety, and ensure compliance with Saudi transport regulations.

Our solutions can be tailored to each client’s unique operational needs, providing personalized insights, flexible reporting, and KPI tracking that align with specific business goals and industry requirements.

Collaborate with us today and drive your business toward a smarter, more sustainable future.

FAQs

1. What are the key KPIs in fleet management?

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Key KPIs include maintenance cost per vehicle/mile, fuel consumption, vehicle downtime, mean time between failures (MTBF), compliance rate, driver safety incidents, and overall fleet utilization.

2. How do dashboards help fleet managers?

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Dashboards give real-time visibility into fleet operations, consolidate key data in one place, automate reporting, and provide actionable insights for faster, data-driven decisions.

3. How to analyze fleet performance data?

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Fleet performance data is analyzed by identifying trends, comparing KPIs against benchmarks, spotting inefficiencies, and using visualizations to track progress over time.

4. How to track fleet costs and efficiency?

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Track costs by monitoring expenses such as fuel, maintenance, and repairs per vehicle or mile, while measuring efficiency through metrics like fleet utilization rates, cost per trip, and total cost of ownership.

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